Switch from Mindbody or Momence and save $200-600/mo. NexiBook gives you equipment-aware scheduling, group-to-private upsells, credit packages, and instructor commissions -- built specifically for Reformer studios. Zero platform fees. No contracts. Setup in 15 minutes.
38% of studio owners switch away from Mindbody in their first year. Here's why they choose NexiBook.
Mindbody charges $300-700/mo plus platform fees, marketplace commission, and branded app surcharges. Your real cost often exceeds $800/mo. NexiBook: €99/mo flat. Zero commissions. Zero surprises.
Cancelling Mindbody/Momence costs $652-2,000 in early termination fees. You're trapped even when the software isn't working for you. NexiBook: No contracts ever. Cancel anytime. Your data is always yours.
Mindbody treats your Reformer machines as "any resource." No equipment-aware scheduling, no per-machine capacity tracking, no understanding of group vs. private Reformer sessions. NexiBook was built from day one for Reformer studios.
Weeks of onboarding, hundreds of irrelevant settings, and support that doesn't understand your niche. Studios report 4-6 weeks to fully set up Mindbody. NexiBook: fully operational in 15 minutes with dedicated onboarding support.
Ready to make the switch? We'll migrate your data in 15 minutes.
Switch Now — Free 14-Day TrialSchedule by Reformer machine, not just time slot. Set capacity per machine, manage maintenance windows, and prevent overbooking.
Convert group Reformer class participants to higher-revenue private sessions. Automatic upgrade prompts when credits are low.
Sell 5, 10, 20-session packages with automatic deduction. Different prices for group Reformer, private Reformer, and Mat classes.
Track instructor earnings automatically. Set commission rates per service type. Monthly reports ready for payroll.
Clients pay at booking via Stripe. Zero platform commission. 85% reduction in no-shows.
Stripe receipts and PDF invoices for every payment. Exportable financial data.
NexiBook is not just an online calendar. It is a platform built for the unique realities of a Pilates Reformer studio -- from equipment-aware scheduling to group-to-private conversion funnels.
Reformer classes are fundamentally different from Mat classes. A typical studio has 4-6 Reformer machines, which means each machine equals one client. Scheduling must account for setup and cleanup time between sessions (typically 10-15 minutes), different class types (Group Reformer for 4-6 people, Semi-Private for 2-3, Private 1:1) each with different pricing, and maintenance windows when machines need servicing. NexiBook understands these constraints natively. You configure each machine as a resource, set capacity per class type, and the system automatically prevents overbooking. No more manually checking if machines are free -- NexiBook knows.
NexiBook automatically identifies clients who attend group classes regularly and prompts them to try private sessions. When a group class client's credits are running low, the upgrade CTA shows "Upgrade to Private Sessions -- get personalized attention on the Reformer." Studios report a 15-30% conversion rate. This is the single most powerful revenue lever for Reformer studios: average revenue per client increases 40-60% when they transition from group to private sessions. NexiBook makes this happen automatically, with zero extra effort from you.
Reformer studios with 3-5 instructors need to track who taught what, commission rates (typically 30-50% of session price), and generate monthly payroll reports. With NexiBook, everything is automatic. You set the commission rate per instructor and per service type -- for example, 40% for group classes, 35% for private sessions, 50% for specialty classes. At the end of each month, NexiBook generates a detailed report: how many sessions each instructor taught, total revenue generated, and commission owed. Export to CSV, ready for accounting. No more spending 4-6 hours per month on manual calculations.
Different package types: "5 Group Reformer Sessions €150", "10 Private Reformer Sessions €600", "Mixed Package: 5 Group + 3 Private €350". Each package has expiration dates, automatic notifications when credits are low, and a seamless renewal flow. When a client has 2 credits remaining, they receive an email and a WhatsApp message: "You have 2 sessions left. Renew your package now and get a bonus session." This simple automation increases renewal rates by 25-35% compared to manual follow-up.
"We switched to NexiBook 4 months ago and the difference is staggering: no-shows dropped 87%, and our group-to-private conversion rate jumped to 22%. The equipment scheduling finally understands that a 6-Reformer studio can't book 8 people in a group class. Everything just works."
Sarah K. -- Core Reformer Studio
Most Reformer studios have 2-5 instructors and offer group, semi-private, and private sessions. Here is the plan that fits best:
Ideal for studios with multiple instructors, group classes and private sessions running simultaneously. Includes commission tracking and advanced credit packages.
Perfect if you are a solo Reformer instructor who wants a simple booking and payment system.
Yes, NexiBook supports equipment-based scheduling. Each Reformer machine can be configured as a separate resource with its own schedule, maintenance status, and capacity. When a client books a group Reformer class, the system automatically checks how many machines are available and prevents overbooking. For private sessions, the client can be allocated to a specific machine, and you have full visibility into each piece of equipment's utilization.
When a client's credit package is running low, NexiBook automatically shows an upgrade prompt: "Upgrade to Private Sessions -- get personalized attention on the Reformer." The system identifies clients who have attended at least 5 group classes and suggests they try a private session. The average conversion rate reported by studios is 15-30%. This is a significant revenue increase, as private sessions typically cost 2-3x more than group sessions.
Yes, you create separate services for each type: Group Reformer (4-6 people, e.g. €25/session), Semi-Private (2-3 people, e.g. €45/session), Private 1:1 (e.g. €65/session), and Mat Pilates (e.g. €15/session). Each service has its own price, duration, maximum capacity, and assigned instructor. Credit packages can be configured to work only for specific class types, so a group package cannot be used for a private session.
You set commission rates per instructor and per service type. For example: Instructor A gets 40% from group classes and 35% from private sessions. At the end of each month, NexiBook generates a detailed report showing the number of sessions taught, revenue generated, and commission owed to each instructor. The report can be exported to CSV, ready for accounting or payroll. No more spending hours calculating manually.
Absolutely. NexiBook is built for studios that offer multiple class types: Reformer, Mat Pilates, Cadillac, Chair, Barrel, and any other equipment. Each class type can have its own price, duration, capacity, and assigned instructor. Credit packages can be specific to a class type or mixed packages that cover multiple types. The daily schedule displays all class types in a single calendar, with color coding for quick identification.
Join hundreds of Reformer studios that switched to NexiBook and saved $200-600/mo -- with better features, zero platform fees, and no contracts.
Switch Now — Free 14-Day Trial✓ 14 days free • ✓ No credit card required • ✓ Setup in 15 minutes
